2024 EXPO

THE ORIGINAL SUN CITY EXPO

The event you’ve been waiting for to showcase your business!

REGISTRATION IS UNDERWAY!

Sponsorship Opportunities & Registration Information 

Business Participants must be a member of the SCHOA Business Partner Program. 

EXPO hours are 8:00am to NOON.  Sponsors and Exhibitors agree to respect the 12:00pm breakdown. Set up will begin at 6:45am and be completed by 7:30am, prior to opening at 8:00am.

  • Spaces are limited and will be pre-assigned by SCHOA and designated by number.
  • SCHOA will be using a slightly different floor plan than what has been used in the past, so we will not accept requests for specific table locations.
  • All spaces are available on a first-come, first-served basis.
  • Spaces with electricity are limited and only available in certain areas of the auditorium.
  • All Fire Department and safety guidelines must be followed.

Reservations will only be accepted with full payment and a Certificate of Insurance. After processing your registration and payment, a confirmation will be sent to the listed contact’s email.

Cancellation Policy:  Reservations can be cancelled through November 1, 2024, however, we will apply a 25% cancellation fee.  No refunds will be issued for any reservation cancelled after November 1, 2024.

To take advantage of the early bird discounted rates – both contract and payment must be received by 9/13/2024.

INSURANCE REQUIRED: We will need a general liability certificate of insurance for $1M that includes the name and date of the event and lists the Sun City Homeowners Association (SCHOA) as an additional insured party. Click here to see an example of the form we need; the information you should include will be highlighted in yellow.

$5,000

  • Prime event location at the main entrance area.
  • Logo on all advertising literature; including but not limited to flyers, event boards, and bingo card.
  • Acknowledgement in weekly emails (to 10K) leading up to the EXPO.
  • Sponsorship acknowledgement is included on SCHOA’s website homepage and EXPO event page.
  • Link to your business through SCHOA’s website.
  • Two adjoining spaces, includes 2 – 6ft tables and 4 chairs.
  • Jumbo screen recognition.
  • 60 second speaking slot on stage each hour.
  • Half page ad in SCHOA’s monthly newsletter for 1 year (12 months).

Needed With Your Sponsorship:
INSURANCE REQUIRED: We will need a general liability certificate of insurance for $1M that includes the name and date of the event and lists the Sun City Homeowners Association (SCHOA) as an additional insured party.
(All vendors/sponsors must include this – we cannot accept your reservation without this). Click here to see what the form should look like and what information you should include.

$2,500

  • Prime event location at the main entrance area.
  • Logo on all advertising literature; including but not limited to flyers, event boards, and bingo card.
  • Acknowledgement in weekly emails leading up to the EXPO.
  • Sponsorship acknowledgement is included on SCHOA’s website homepage and EXPO event page.
  • Link to your business through SCHOA’s website.
  • Two adjoining spaces, includes 2 – 6ft tables and 4 chairs.
  • Jumbo screen recognition.
  • 30 second speaking slot on stage each hour.
  • Half page ad in SCHOA’s newsletter for 6 months.

Needed With Your Sponsorship:
INSURANCE REQUIRED: We will need a general liability certificate of insurance for $1M that includes the name and date of the event and lists the Sun City Homeowners Association (SCHOA) as an additional insured party.
(All vendors/sponsors must include this – we cannot accept your reservation without this). Click here to see what the form should look like and what information you should include.

$1,500

  • Prime event location at the main entrance area.
  • Logo on all advertising literature; including but not limited to flyers, event boards, and bingo card.
  • Acknowledgement in weekly emails leading up to the EXPO.
  • Sponsorship acknowledgement is included on SCHOA’s website homepage and EXPO event page.
  • Link to your business through SCHOA’s website.
  • Two adjoining spaces, includes 2 – 6ft tables and 4 chairs.
  • Jumbo screen recognition.
  • 15 second speaking slot on stage each hour.
  • Half page ad in SCHOA’s newsletter for 3 months.

Needed With Your Sponsorship:
INSURANCE REQUIRED: We will need a general liability certificate of insurance for $1M that includes the name and date of the event and lists the Sun City Homeowners Association (SCHOA) as an additional insured party.
(All vendors/sponsors must include this – we cannot accept your reservation without this). Click here to see what the form should look like and what information you should include.

One table + 2 chairs:
$300 (prior to September 13)
$350 (after September 13)

Two tables + 4 chairs:
$600 (prior to September 13)
$650 (after September 13)

Three tables + 6 chairs:
$900 (prior to September 13)
$950 (after September 13)

Needed With Your Reservation:
INSURANCE REQUIRED: We will need a general liability certificate of insurance for $1M that includes the name and date of the event and lists the Sun City Homeowners Association (SCHOA) as an additional insured party.
(All vendors must include this – we cannot accept your reservation without this).  Click here to see what the form should look like and what information you should include.

*Deadline to reserve your spot is Wednesday, November 6, 2024

SCHOA will be using a slightly different floor plan than what has been used in the past, so we will not accept requests for specific table locations.

*Tables are 6′

Reservations can be cancelled through November 1, 2024, however, we will apply a 25% cancellation fee.  No refunds will be issued for any reservation cancelled after November 1, 2024.

To take advantage of the early bird discounted rates – both contract and payment must be received by 9/13/2024. (Discounted rates only apply to Business Partner spaces, sponsorships are not included)

Will will facilitate a Bingo Card that will be given to attendees.  This card will encourage attendees to visit 25 tables and have vendors sign off on the card.  Once they have completed their card, they can turn it in for a chance of a door prize.  Door prizes will be provided by Business partners who choose to participate.  Business Partners and their door prize will be listed on the Bingo Card.  Prizes can consist of gift cards, certificates, gift baskets, etc.

The deadline to drop off your donated door prize is Friday, November 8 at NOON (SCHOA closes at NOON on Fridays).

If you have questions, please email marketingmanager@suncityhoa.org or call 623.242.8535