SCHOA BOARD OF DIRECTORS MEETING

DECEMBER 15, 2009 – MINUTES

Pledge of Allegiance

Call to Order at 9:30 a.m.

Roll Call:  Absent:  Sam Baldwin.  Present:  Walt Patterson, Linda Lindquist, Rick Gray, Milly Hillesheim, Pat Herrmann. George Davis, Pete Granucci.

Moved to approve the Proposed Agenda by Pat Herrmann; seconded by Rick Gray.  Passed.

Moved by Pete Granucci to Suspend the Rules for audience participation, seconded by Linda Lindquist.  Passed.

Moved to return to regular meeting by Milly Hillesheim, seconded by Rick Gray.  Passed.

Secretary Minutes:  Moved to accept November 24 minutes by Lyle Roth.  seconded by Pete Granucci.  Passed. 

Treasurer’s Report: 

Copies of Year End were passed to the Board.  It was a good year.  $58,000 net gain.  George Davis wanted to make sure that a fully earned compliment was given to our Treasurer, Lyle Roth.  He’s done a great job.  Moved to accept Treasurer’s Report by Pat Herrmann.  seconded by Pete Granucci.  Passed.

President’s Report: 

Annual Meeting will be January 20 at Fairway Center in the Arizona Rooms 1 & 2.  The meeting to begin at 1:30.  There will be a representative from Luke Forward in attendance to speak for 15-20 minutes on the activities of Luke and their connection with the F-35’s. 

It was an interesting year.  There were five members of the Board that turned in Resignations this year, but in the end our turnout for the candidates for the new Board has been the best that it has been in many years, with nine candidates running. 

President Patterson thanked the other Board members for their help and assistance.  It has been a really great Board.  He thanked Linda Lindquist for her dedication to the Information Technology Committee; To Lyle Roth for his attention to detail on our finances.  To Pete Granucci for his guidance of the Compliance Committee; To Rick Gray for his actions with the Governmental Affairs and Taxpayers  Association.  To Milly Hillesheim and Peggy Corrado for their assistance and direction to the Transportation Committee;  To Pat Herrmann for her assistance on the Environmental Committee and especially her dedication with the Recycling issues.  Walt thanked George Davis for his advice; and also a thank you to Bill Sz and his staff, as well as Jeannine and her office staff.  The Board then in turn thanked Walt for his guidance and dedication to Sun City HOA. 

Beautification/Prides:

SCHOA has provided funds in the form of donations to the Beautification Committee for 12 plants for planting in the medians.  President Patterson once again made an open invitation to anyone who desires, to come forth and volunteer for this Committee.  This Committee works with the Sun City Prides.

Compliance Manager’s Report:

For the month of November, 2009, there were 463 new reported violations.  The compliance staff had investigated 893 on 820 properties which average out to 47 inspections per day.  We collected for the month of November, $7985.  We have $4,000 at the end of the month allocated for clean ups. 

On November 30, we had ten volunteers to cleanup property at Clair and Balboa.

Administrative Manager’s Report: 

Membership is at 11,932 at the end of November, 2009.  Last month was 11, 900.  We received 32 new members during November and in October we had 36.  In November we had 420 members renewed. Last month we had 40.  Funds that were collected for Membership in November were $9,656.00.  The breakdown is 621 @ $15.00 = $9,315.00 (regular memberships); 2 @ $10.00 = $20.00; 25 @ $12.00 = $300.00 (Condo renewal (23); 1 # $24.00 = $24.00 (two years # $12.00).

We had 15 new vendors signing up in November and 14 renewed. October figures were 17 and 28 respectively.   Funds collected from Vendors during November $2,671.00.  October’s funds were $3,810.00. The Website collected $130.00 (October - $560.00); Business Cards collected $286.00(October - $350.00); Brochures & Flyers: $75.00 (October - $150.00); and Coupons collected $400.00.  (October - $325.00).

Deposits into Desert Schools Federal Credit Union Savings account for November were $891.00 bringing an estimated ending balance for November to $9,423.31.

Our Community Rooms provided space for to 17 non-board use activities. 

Of the New Resident letters that were sent out last month, we have received 10 new members.

Title Company requests for November are 41 (October – 39) and Foreclosures were at 7 (October – 8).

The Pitney Bowes machines were installed on December 3. This was a huge assistance to the front office.  Thank you to the Board for their approval.

Application for Tax and Business Licenses is still waiting for a Business Plan from the Public Relations Committee.  We need to get this up and running

Committee Reports

Planning & Elections:  Only information to report is on the Annual Meeting which was discussed prior in this meeting.

Compliance:  Four minor violations.  Committee has handled all of them.  One was parking a van on the gravel; it has now been reported by one of the committee members that the van has not moved.  So we will have to re-address this.

Public Relations/Membership:  No report.

IT Committee:  The IT Committee has approved the cabling for the computers.  This is something that is needed for the new software.  The computers in the office will be down for two days. The Membership and Vendor list have gone to the programmer at Team Logic for the Website.  Hopefully, the website should be up by the end of the year.

Transportation:  Chairman Hillesheim is preparing a notebook for her successor.  Sun City is getting new streets, lights with arrows.  Dan Clements is the County liaison and is very good to work with. 

Environmental:  No meeting.  We will have some meetings on Solar Energy.  Both Parks & Son and Lions are both picking up recycling.  The Lions are no longer collecting glass.

Governmental Affairs:  Will be having joint meetings with PORA.  SCHOA will have meetings on Feb. 26, and April 30; PORA will hold meetings on March 26, and May 21.  There will be a Legislative Breakfast on January 9 at Briarwood Country Club.  Rick Gray is the liaison with the SC Taxpayers Association, and has joined their Board.  SCHOA should be a supporting member.  Rick suggests to join at $50 level.  $100 would be OK, too.  George Davis agreed that SCHOA needs to contribute to other organizations.  George Davis moved to give $50 donation, seconded by Linda Lindquist.  Passed.

There was further discussion on what SCTPA is really doing now.  If the organization changes direction as it has in the past, SCHOA has a duty to withdraw support.  

George Davis wanted to say thank you to all the Board, especially to Milly Hillesheiim and Pat Herrmann.  He’s appreciative for all they’ve done.

Pete Granucci moved to Recess.  seconded Rick Gray.  Passed.

Recessed at 10:03 a.m.

Board of Directors re-convened to seat new Board Members at 10:13 a.m.

Officers put in nomination:

·         President -   Pete Granucci was placed in nomination by Linda Lindquist.  It was moved by Rick Gray and seconded by Walt.  Passed.

·         Vice President – Linda Lindquist was placed in nomination by Lyle Roth.  It was moved by Walt Patterson and seconded by Rick Gray.  Passed.

·         Secretary – Ben Roloff was placed in nomination by Pete Granucci.  Moved by Rick Gray and seconded by Pete Granucci. Passed.

·         Treasurer – Lyle Roth was placed in nomination by Walt Patterson.  Moved by Walt Patterson, seconded by Rick Gray.  Passed.

There was a small discussion on having someone from SCHOA on the Long Range Planning Committee for RCSC.

President Granucci will make appointments to the Committees.

Motion to adjourn by Rick Gray, seconded by Walt Patterson.  Passed.

Meeting adjourned at 10:25 a.m.

Next meeting January 26, 2010, 9:30 a.m.