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SCHOA Board of Directors Meeting
February 23, 2010 - 9:30 a.m.
Pledge of Allegiance: Pres. Granucci asked all in attendance to rise and join him in the Pledge of Allegiance.
Call to Order: Following the pledge, the meeting was called to order promptly at 9:30 a.m. and the roll was called. Present: Pete Granucci, Linda Lindquist, Ben Roloff, Lyle Roth, Kay Bush, Rick Gray, Roy Logan, Walt Paterson, Jim Powell, Jim Stark and Marie Weekley
Agenda: Directors were asked to refer to the tentative agenda in front of them to see if there were any suggested additions or deletions. Walt Patterson moved the agenda be adopted as printed. A proper second was obtained and the agenda was adopted on a unanimous vote.
Suspension of the Rules: There were three members in attendance along with Rusty Bradshaw of the Sun City Independent. None of the guests indicated an interest in addressing the board, and the rules were not suspended.
Secretary’s Report: Sec. Roloff thanked board members for their input in suggesting revisions to the original minutes draft and indicated the revisions had been incorporated into minutes presented for adoption. Rick Gray moved adoption of the minutes from both the regular meeting of January 26, 2010 and the executive session that followed. The motion was seconded and passed unanimously.
Treasurer’s Report: Treasurer Roth noted he did not get the financial information until shortly before the meeting began, as the office was late in getting financial information over to Colby for the month of January. There were some general comments on the budget performance for the first three months of the fiscal year and a general discussion of how to maximize investment income safely. President Granucci suggested that the Finance & Administration Committee come back to the board at the March meeting with its recommendations. Walt Patterson moved the financial report for January be accepted and filed for audit. The motion was seconded and passed.
President’s Report:
a. At the January meeting, proposed changes to the bylaws involving creating new committees and changing the name of an existing standing committee were distributed by President Granucci. Lyle Roth moved approval of the bylaw changes. The motion passed without discussion
b. Bill Sz and Jeannine will represent SCHOA at the Health Fair Expo at Sundial on Feb. 24 from 8:00 a.m. until noon.
c. The Web site is up and running and Linda Lindquist is to be commended for service above and beyond the call of duty.
d. There has been a flurry of meetings involving leadership of various organizations in Sun City concerned with the proposed changes in effective water rates and in the methodology involved at arriving at those rates. Sun City organizations are standing united against the concept of consolidating several separate and distinct water districts and averaging their costs to determine rates for the group. As a very low cost water district, any consolidation of Sun City with other regional water companies would be particularly detrimental with substantial rate increases inevitable. Walt Patterson moved we address the water rate increase. After a proper second, there was considerable more discussion before passing the motion unanimously. We will continue to use our extensive E-mail list to keep in constant contact with our members urging their involvement in pressuring the Arizona Corporation Commission not to adopt consolidation measures.
e. HB 2153 is working its way through the legislative process and would state that developers who turn title to the streets over to government entities would lose control over parking regulations. Several board members indicated they had already been in communication with our area legislators expressing our non-approval of the concept.
f. Oil was spilled on the new tile at the front of the building creating a need for degreasing and application of a new coat of sealant.
Administrative Manager’s Report:
a. At the end of January we had 12,074 members.
b. 713 members renewed in January and 32 new members were recorded.
c. We collected $12,520 in funds from membership for the month.
d. We had 32 new vendors sign up in January and 2 renewed for a total of $2,260 in vendor fees.
e. In February new residents will be sent letters, along with a billing that will be mailed.
f. Fifty one title company requests were processed in January, and twelve foreclosure notices were received.
Compliance Manager’s Report:
a. 382 new violations were reported for the month of January.
b. Compliance staff investigated 659 total violations.
c. For the first 3 months of the year, a total of 1,185 violations have been reported and 906 of them closed to date. (76%)
d. Two properties were cleaned up during the month by CIP/FAP efforts.
e. Staff members will view a demonstration on March 4 of proposed property management software.
f. Ekmark & Ekmark has been contacted for their input on potential C.C.&R. impact if H.B. 2153 passes and is signed.
Committee Reports:
Environmental Committee:
a. Next meeting will be Friday, March 19 at 9:30 a.m.
b. Topics will include: water conservation, hazardous waste recycling, needed air quality legislation, and computer component recycling locations.
Transportation Committee:
a. Jim Powell announced the committee will meet on the 4th Wednesday of the month at 10:00 a.m.
b. Topics for February include: Traffic survey results on Sun City Blvd., illegal parking on sidewalks, parking on the wrong side of the street, and parking problems at various Sun City churches.
Membership Committee:
a. Membership meets on the 4th Thursday at 10:00 a.m. and currently has 8 members.
b. The major topic for March will be review/discussion of all documents currently used by SCHOA for renewing/recruiting/informing current/potential members.
Public Relations:
a. Meetings have tentatively been scheduled for 2nd Monday of the month at 9:00 a.m.
b. The chair reported that records/minutes for past committee actions are virtually non-existent.
c. The chair has met with both Jeannine and Laurel to get background information.
Government Affairs:
a. Area legislators will be in Sun City at Sundial Recreation Center this month to interact with representatives from both Sun City and Sun City West. All residents are welcome to attend.
b. The air force is conducting “scoping” meetings to give/get input on the proposed new mission for Luke Air Force Base to potentially host F-35 training.
Compliance:
a. Five hearings were held at the January meeting: Two residents with parking violations were told to come into compliance immediately as was one age violation case. One property set-back violation and one fence height violation were told they had been “grandfathered” until such time as the property was sold. Their properties would then need to be brought into compliance.
Information Technology:
a. Committee meetings are held on the 1st Tuesday of the month.
b. Complete minutes were printed and distributed to board members earlier.
c. The new Web site is up and being continuously “tweaked.”
Charter Amendments and Bylaws:
a. Chairman Jim Stark noted that the proposed bylaw changes had been addressed earlier in the meeting.
b. Board members were given copies of board policy decisions that had been made from Oct. 1998 – Oct. 2008. The committee will update the record to date and bring back that information for the board’s consideration as to how to proceed with putting in place an official policy manual for future board and staff use.
Planning & Elections:
a. Kay Bush reported the committee had not met in February but would meet in March at a time to be announced.
b. Staff reported that they needed more lead time in preparation for elections than was given last year.
c. Elections dates for 2010 will be determined in March.
Administration & Finance:
a. Chairman Roth called the board’s attention to the printed minutes and asked for comment on the job description for this new committee.
b. A general discussion was held regarding monitoring of phone calls and walk-in traffic.
With no further business on the agenda, Rick Gray moved for a five minute recess before convening in executive session. The motion was duly seconded and passed unanimously.
The board returned to the regular session at 11:57. Linda Lindquist moved for adjournment. The motion was seconded and passed without discussion.
Next Meeting: March 23, 9:30 a.m.